Student Records Scanning
Your Transcripts, Enrollment Files, and Financial
Records are unique to your sc hool and they require special attention
by your document imaging company.
We provide transcript scanning services to Educational Institutions
empowering them to instantly retrieve records. Processes are custom built to suit your
needs. Student records can be retrieved by Last Name, Social Security Number, Graduation
Year or any combination of those.
If you have tables containing student information, that data can be used in your
new databases. If you currently own an imaging system but never quite caught up, let us scan
and index your back-file records. After the back-file scanning is complete, you can
then scan your own documents at a manageable pace.
|
Privacy
We hold all of our clients data in strict confidence. All of our employees
sign confidentiality agreements affirming our
privacy policies. Are offices are designed and laid out with privacy and security in
mind. All data connections are secure and encrypted.
|
Student Record Scanning
All of transcript scanning is performed
on the industries best VRS Scanners. All document scanners we use employ whistle
mis-feed detection. This technology ensures no documents are lost due mis-feeds. Many scanners
detect mis-feeds by length or thickness of the scanned piece of paper. Whistle mis-feed
detection sends sonar waves through the paper to determine if two pages were scanned
simultaneously.
Virtual Rescan (VRS) This technology ensures every image has the perfect contrast and
brightness ratios. All images are de-skewed, despec kled, and enhanced. In most cases the scanned image is
equal to or better than the original copy.
Student Records can be scanned in color, grey-scale, or black and white, at
the dpi of your choosing. Because color and higher dpi scanning take longer to scan, we must charge
higher rates. If you don’t need it in color, take the savings and scan it in black and
white.
|
Quality Control
We visually inspect every Student Record image before it is released to the next
process. If an image is too dark or too bright it must be re-scanned. This is always included in
all of our document scanning agreements.
|
Document Indexing and Coding
We index to your specifications. Your Records can be indexed by Last
Name, Social Security Number and/or Graduation Year. Indexed data can be compared to tables or
databases you may have, this will ensure accuracy. Tables can also be used to populate
other fields. Additionally, key index fields can be double keyed to ensure accuracy.
|
Search and Retrieval Software
Once all your transcripts are scanned, they need to be
placed into a document archive retrieval system. We typically use an application called
Alchemy as the document repository. We provide this software to you free of charge for a
single seat. There is a per seat charge if additional seats are required. This software is
easy to use, and a typical user can be trained in less than one hour.
|
|
|
|