Litigation Support Services
Your Legal and case files are unique to
your law firm and they require special attention by your document imaging
company. We review every document and job on a case by case basis and never make assumptions
about your projects. With that in mind we have developed the following business practices
regarding legal files.
Document types
We provide Legal Document Scanning services
to Law Firms empowering them to instantly
retrieve Transcripts, Pleadings, Evidence and
more. Processes are custom built to suit your needs. Legal
records can be retrieved by Case Name, Case Number, Client Name or with a Bates
Number.
Legal Record Scanning
All of our Legal Record scanning is
performed on the industries best VRS Scanners. All document scanners we use employ
whistle mis-feed detection. This technology ensures no documents are lost due mis-feeds. Many
scanners detect mis-feeds by length or thickness of the scanned piece of paper. Whistle
mis-feed detection sends sonar waves through the paper to determine if two pages were scanned
simultaneously.
Virtual Rescan (VRS) This technology ensures every image has the perfect
contrast and brightness ratios. All images are de-skewed, despec kled, and enhanced. In most cases the scanned image is
equal to or better than the original copy.
Legal documents can be scanned in color, grey-scale, or black and white, at
the dpi of your choosing. Because color and higher dpi scanning take longer to scan, we must charge
higher rates. If you don’t need it in color, take the savings and scan it in black and white.
Privacy
We hold all of our clients data in strict confidence. All of our employees
sign confidentiality agreements affirming our
privacy policies. Are offices are designed and laid out with privacy and security in
mind. All data connections are secure and encrypted.
Quality Control
We visually inspect every Legal Record image before it is released to the next
process. If an image is too dark or too bright it must be re-scanned. This is always included in
all of our document scanning agreements.
Document Coding and Coding
We code to your specifications. Your Records can be coded by Case Name, Case
Number, Client Name or released with a Bates Number. Indexed data can be compared to tables or
databases you may have, this will ensure accuracy.
Tables can also be used to populate other fields. Additionally, key index fields
can be double keyed to ensure accuracy. Once all your Legal Records are scanned, they need to be
placed into an application like IPRO or Summation for recall and further coding.


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