Litigation Support Services

We have scanned and converted thousands of different document types and no two documents are ever the same.  Even when those documents come from within the same industry they are often different. 

Your Legal and case files are unique to your law firm and they require special attention by your document imaging company.  We review every document and job on a case by case basis and never make assumptions about your projects.  With that in mind we have developed the following business practices regarding legal files.

Document types

We provide Legal Document Scanning services to Law Firms empowering them to instantly retrieve Transcripts, Pleadings, Evidence and more.  We custom build our processes to suit your needs.  Legal records can be retrieved by Case Name, Case Number, Client Name or with a Bates Number. 

Privacy

We hold all of our clients data in strict confidence.  All of our employees sign confidential agreements affirming our privacy policies.  Are offices are designed and laid out with privacy and security in mind.  All data connections are secure and encrypted.

Legal Record Scanning

All of our Legal Record scanning is performed on the industries best VRS Scanners. All document scanners we use employ whistle mis-feed detection. This technology ensures no documents are lost due mis-feeds. Many scanners detect mis-feeds by length or thickness of the scanned piece of paper. Whistle mis-feed detection sends sonar waves through the paper to determine if two pages were scanned simultaneously.

 

Virtual Rescan (VRS) This technology ensures every image has the perfect contrast and brightness ratios. All images are de-skewed, despeckled, and enhanced. In most cases the scanned image is equal to or better than the original copy.

Legal documents can be scanned in color, grey-scale, or black and white, at the dpi of your choosing. Because color and higher dpi scanning take longer to scan, we must charge higher rates. Therefore, think before you scan. If you don’t need it in color, take the savings and scan it in black and white.

Quality Control

We visually inspect every Legal Record image before it is released to the next process. If an image is too dark or too bright it must be re-scanned. This is always included in all of our document scanning agreements.

Document Coding

All Legal Records need to be retrieved at some point. If no one ever needed to find them, this process would be unnecessary. We code to your specifications. Your Records can be coded by Case Name, Case Number, Client Name or released with a Bates Number.  Indexed data can be compared to tables or databases you may have, this will ensure accuracy.

Tables can also be used to populate other fields. Additionally, key index fields can be double keyed to ensure accuracy.  Once all your Legal Records are scanned, they need to be placed into an application like IPRO or Summation for recall and further coding.