Automated Forms Processing

Automated Forms Processing is a process by which a form is scanned and then optically read to extract the data contained on the form. The forms can be read using Optical Character Recognition (OCR) or manually read and keyed by a data entry operator. If the form is not a good candidate for OCR, operators key the data manually from the scanned image. Either way, the efficiency increases dramatically.

We have the capability to process any existing forms. We streamline the entire data entry extraction process. We can do it cheaper, faster and better.

After scanning and OCR’ing your data, our operators validate the data to ensure accuracy. Business rules and tables, if available, are used to validate data.

By utilizing a strong forms processing software like Anydoc’s OCR For Anydoc and our vast experience, we are able to process forms quickly at a reasonable cost.

By contracting with us to process your forms you will realize the following benefits:

• Reduced data entry staff
• Faster customer service
• Faster payments
• Less overhead expenses
• Elimination of paper
• Instant search and retrieval capabilities
• Reduced costs
• Never a lost form

Outsourcing costs

Generally speaking a form can be outsourced and processed for as little as 35 to 50 cents per form. Marginal setup costs may be involved to set up the new process. These cost range from $5,000 to $10,000. If you are willing to sign a long term contract setup costs are often refunded after 6 or 9 months of processing.

For more information or see a sample process, please click here.

Automated Forms Processing solution system costs

It depends on what type of forms you want to process, and how many you generate each day. Let’s say you have a form that is a good candidate for OCR and it contains 30 fields of data.

An average Automated Forms Processing system designed to process a thousand forms a day can be purchased for about $25,000 plus integration costs. Integration costs can run an additional $10,000 to $25,000. The system itself would cost about $500 to $750 dollars a day to operate. Figure out your current expenses to process your forms and compare the numbers.