Automated Forms Processing

What is Automated Forms Processing?

A process by which a form is scanned and then optically read to extract the data contained on the form. The forms can be read using Optical Character Recognition (OCR) or manually read by a human operator. If the form is not a good candidate for OCR, operators key the data manually from the scanned image. Either way, the efficiency increases dramatically.

How does it work?

We have the capability to process any existing form or aid in the creation of a new form to be processed. It’s up to you. You can use imaging software to process your forms yourself, or contract with us to process your forms for you. Either way, you will benefit by being more efficient.

Processing forms can be a difficult task. In order to effectively process your forms we use the industries best OCR engines to optically read your forms.

After OCR’ing your data, our operators validate the data to ensure accuracy. Business rules and tables, if available, are used to validate data.

In many cases, your form may not be a good candidate to be read optically. Not to worry, we can still process your forms electronically and with great efficiency.

 By utilizing a strong forms processing software like Anydoc’s OCR For Anydoc and our vast experience, we are able to process forms quickly at a reasonable cost.

By contracting with us to process your forms you will realize the following benefits:

• Reduced data entry staff
• Faster customer service
• Faster payments
• Less overhead expenses
• Elimination of paper
• Instant search and retrieval capabilities
• Reduced costs
• Never a lost form

What can I expect to pay for an Automated Forms Processing solution?

An average Automated Forms Processing system designed to process a thousand forms a day can be purchased for about $25,000 plus integration costs. Integration costs can run an additional $10,000 to $25,000. The system itself would cost about $500 to $750 dollars a day to operate. Figure out your current expenses to process your forms and compare the numbers.

Okay, I want to outsource this process

Generally speaking a form can be outsourced and processed for as little as 35 to 50 cents per form. Marginal setup costs may be involved to set up the new process. These cost range from $5,000 to $10,000. If you are willing to sign a long term contract setup costs are often refunded after 6 or 9 months of processing.

An Automated Forms Processing solution is within your reach. If you are processing a thousand forms a day using a manual process, you are probably paying significantly more than you have to. Don’t forget to factor in health insurance, office space, and payroll taxes when comparing all your current and future forms processing costs.

For more information or see a sample process, please click here.

I want my own system Forms Processing system!

Yes, you can process your forms yourself using a good Automated Forms Processing software and an experienced integrator. The best software that I have come across to process forms is Anydoc’s OCR for Anydoc. Anydoc is not easy to use. Exceptional training and support is essential when purchasing this type of system.

Your experienced integrator should have many questions for you. You must have a budget in mind for the system and integration costs. You should also have a budget in mind for system operating costs. Additionally, you will need to know about how many forms you will be generating each day. Sample forms always help as well.

We will hold your hand through the entire process. We will integrate the system, build the templates to process your documents, and be able to show up on site to provide additional training and support. Without an integrator, an Automated Forms Processing solution will not be possible to implement.