Document Imaging Process
Pick-ups are scheduled 24 to 48 hours after the client’s call. We offer the
option of having your boxes picked up in bulk or in small groups. It is imperative
that any document imaging service understand that your documents are irreplaceable. We make
every effort to make our clients comfortable with the entire process.
We provide box labels to be adhered to all outgoing boxes. These labels contain a
unique box number and barcode. The boxes are scanned in at pick-up using barcode readers. This
process eliminates errors during the log in process.
Prepping your documents for scanning is an often overlooked step in most document
imaging projects. All staples are removed, all torn sheets are repaired, all booklets are broken
apart and all sticky notes removed.
We utilize the industries best scanners. All document scanners we use employ
whistle miss-feed detection. This technology ensures no documents are lost due mis-feeds. Many
scanners detect mis-feeds by length or thickness of the scanned piece of paper. Whistle
mis-feed detection sends sonar waves through the paper to determine if two pages were scanned
Virtual Rescan (VRS) VRS ensures every image has the perfect contrast and brightness ratios. All images are de-skewed, despeckled, and
enhanced. In most cases the scanned image is equal to or better than the original copy.
Documents can be scanned in color, grey-scale, or black and white,
at the dpi of your choosing. Because color and higher dpi scanning take longer to scan, higher
rates may apply.
All documents need to be retrieved at some point. We index to your specifications.
Your documents can be indexed by one or more fields. Indexed data can be compared to tables or
databases you may have, this will ensure accuracy. Tables can also be used to populate other
fields. Additionally, key index fields can be double keyed to ensure accuracy.
On-Line Image Hosting and Workflow
Our On-line image hosting is SAS 70 certified. On-line image hosting allows your
documents to be retrieved from anywhere in the world. Our hosting services also give you a powerful
workflow options much like Microsoft's Sharepoint software but without the high prices.
Our cloud storage will give your company access to its
documents from any internet connected Iphone, Ipad, Android or Windows mobile