Alchemy Electronic File Cabinet Sample Configuration
A small Mortgage Brokerage office with 10-25 employees might require the following
configuration:
This system is perfect for the small company who wishes to maintain and operate
their own document management system with a single records manager. The company using this system
might generate about 500 to 1000 sheets of paper per day. Your paper documents could be scanned as
they are generated or as they go to archive. Electronic documents like Word and Excel documents can
be built right into databases as well.
This configuration would be considered a small installation. This electronic file
cabinet would not be under any server controls or restrictions. This system is intended for a small
office where one person handles all input and database management tasks. Read only access to the
database is distributed to a small Windows workgroup. Two Alchemy Search Clients could search the
database simultaneously. This setup simply takes the place of a file cabinet system and replaces it
with something far more efficient.
This document management system has support for over 200 PC file formats and can be
searched by up to 25 users (Search licenses sold separately.) Repositories can be password
protected at the repository, folder or even the document level. All documents in the repository are
kept within secure container files that are not accessible outside of Alchemy.
Documents can be added to this system by the optional modules such as Alchemy Scan
Station or DataGrabber Runtime. The Drag and Drop interface to add PC files to the archive is
standard. The Alchemy scan station allows you scan directly into the database while the DataGrabber
Runtime module allows you pull data in from other imaging packages such as Kofax, Anydoc, Cartiff
and many more.
Alchemy repositories are fully scalable and can be upgraded at any time. This is
one of the most cost effective file management systems you will find anywhere. This electronic file
cabinet can be installed and operational in just a few hours. If your file room is a mess and your
compliance officer is pulling their hair out, this is your solution. Inexpensive, easy to use,
minimal training costs, and scalable what else could you ask for?
This type of system, not including the cost of the scanner would be under $10,000.

A typical scanner that would go with this system would be a Fujitsu 5650 production
scanner. The cost of this scanner is about $5,000.
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