Alchemy Electronic File Cabinet Sample Configuration

A small Mortgage Brokerage office with 10-25 employees might require the following configuration:

• 1 Alchemy Gold Classic Standalone System
• 1 Scan Station
• 2 Search Clients

This system is perfect for the small company who wishes to maintain and operate their own document management system with a single records manager.  The company using this system might generate about 500 to 1000 sheets of paper per day.  Your paper documents could be scanned as they are generated or as they go to archive.  Electronic documents like Word and Excel documents can be built right into databases as well.

This configuration would be considered a small installation.  This electronic file cabinet would not be under any server controls or restrictions.  This system is intended for a small office where one person handles all input and database management tasks.  Read only access to the database is distributed to a small Windows workgroup.  Two Alchemy Search Clients could search the database simultaneously.  This setup simply takes the place of a file cabinet system and replaces it with something far more efficient.

This document management system has support for over 200 PC file formats and can be searched by up to 25 users (Search licenses sold separately.)  Repositories can be password protected at the repository, folder or even the document level.  All documents in the repository are kept within secure container files that are not accessible outside of Alchemy. 

Documents can be added to this system by the optional modules such as Alchemy Scan Station or DataGrabber Runtime.  The Drag and Drop interface to add PC files to the archive is standard.  The Alchemy scan station allows you scan directly into the database while the DataGrabber Runtime module allows you pull data in from other imaging packages such as Kofax, Anydoc, Cartiff and many more.

Alchemy repositories are fully scalable and can be upgraded at any time.  This is one of the most cost effective file management systems you will find anywhere.  This electronic file cabinet can be installed and operational in just a few hours.  If your file room is a mess and your compliance officer is pulling their hair out, this is your solution.  Inexpensive, easy to use, minimal training costs, and scalable what else could you ask for?

This type of system, not including the cost of the scanner would be under $10,000. 

A typical scanner that would go with this system would be a Fujitsu 5650 production scanner.  The cost of this scanner is about $5,000. 

Click Here for the next sample configuration.